Microsoft Copilot for Microsoft 365 is a powerful AI-powered productivity tool designed to enhance popular Microsoft 365 apps like Word, PowerPoint, Outlook, Excel, and Teams. With real-time intelligent assistance, Copilot enhances creativity and enables users to achieve more in less time. Copilot integrates large language models (LLMs) with content from Microsoft Graph (your emails, chats, documents, spreadsheets, calendar, meetings, and contacts) and the Microsoft 365 suite to assist users in their daily tasks within the Microsoft 365 ecosystem. Copilot is embedded in the Microsoft 365 productivity apps you use every day to unleash creativity, unlock productivity, and uplevel skills.
Here are some helpful ways Microsoft 365 Copilot can enhance your efficiency and productivity in performing everyday tasks.
Copilot in Word
Copilot in Word is a powerful AI-powered assistant that can help you create and improve your documentation. Scenarios for using Copilot in Word include:
- Crafting New Content: Copilot can help you generate a new document or add fresh content to an existing one. Just provide a concise sentence or a detailed request, along with outlines, notes, or file references, and Copilot will take care of the rest. You can even specify up to three reference files from which Copilot can draw inspiration when creating your new content.
- Polishing Existing Content: Copilot can analyze your existing content to provide suggestions for improvement that align with your writing style. It can suggest rephrasing sentences, clarifying points, eliminating redundancy, and even help you overcome writer’s block by offering alternative phrasings, synonyms, grammar, and sentence structures.
- Transforming Content: Copilot can help you organize your content more effectively. For instance, it can convert raw text or a list into a table or chart.
- Brainstorming: Copilot can answer questions about your document. You can iterate and refine with back-and-forth discussions, get a summary or specific information about the document content, or ask it to generate new ideas.
Copilot in PowerPoint
Copilot in PowerPoint helps you turn ideas into compelling presentations. Scenarios for using Copilot in PowerPoint include:
- Creating New Presentations: Start a new presentation from a prompt or outline. Or point Copilot to a Word document to generate slides, insert text and graphics, apply layouts, and create speaker notes. It can also help you choose a theme for your presentation.
- Enhancing Presentations: Use natural language commands to adjust layouts, reformat text, and perfectly time animations. Copilot can organize your presentation, edit and reword text on slides, and make structural changes.
- Condensing Lengthy Presentations: Copilot streamlines lengthy presentations and provides a concise overview, perfect for crafting emails that deliver essential highlights.
Copilot in Outlook
Copilot in Outlook helps you manage your inbox and save time creating impactful communication. Scenarios for using Copilot in Outlook include:
- Scheduling Meetings: Just enter a meeting title. Copilot can understand your intent and use Microsoft Graph data to suggest relevant people, available times, and resources. It can also help you draft agendas, summarize discussions, and create meeting titles.
- Preparing for Meetings: Before a scheduled meeting, Copilot provides a ‘Prepare’ button in your inbox to help you quickly gather context by generating a meeting summary and organizing relevant files.
- Drafting Emails: With Copilot, crafting new emails or responses is quick and easy. Simply give a brief prompt or select one from one of Copilot’s suggested prompts. Once you have a draft, you can customize its length and tone to reflect your own voice
- Condensing Email Threads: Copilot can quickly summarize an email thread, making it easy to locate the original content, suggested actions, responses, and subsequent follow-up meetings.
Copilot in Excel
While it does not extend Excel’s features and functionality, Copilot simplifies communication with Excel by enabling users to express their intentions in natural language. It also offers prompt starters above the text box if you need help getting started. Scenarios for using Copilot in Excel include:
- Adding Formulas: Unsure how to write a formula? Tell Copilot what you need, and it will generate the appropriate formula based on your request.
- Visualizing Trends: Copilot can create insightful charts and graphs, sort and filter data, and highlight important information from simple prompts. It can reveal correlations, propose what-if scenarios, and suggest new content based on your questions.
- Automating Tasks: Copilot can help automate tasks by writing VBA code. For example, you can tell Copilot, “Automate the process of creating weekly reports,” and it will create the code for you.
Copilot in Teams
Copilot in Teams enhances meeting experiences by helping you quickly grasp the conversation, organize key points, and summarize action items. Additionally, in your chat, Copilot promptly answers specific questions or fills you in on items you might have missed. Scenarios for using Copilot in Teams include:
- Creating Meeting Agendas: Based on chat history, Copilot can Identify individuals for follow-up and schedule the next check-in.
- Catching Up on Meetings: Late to a meeting? Just ask Copilot, “What did I miss?” It will recap conversations, organize key discussion points, and summarize key actions. Copilot can answer your questions and catch you up on anything you missed.
- Empowering Informed Decision-Making: Within a channel discussion, Copilot can summarize findings, analyze pros and cons, identify items requiring consideration, and recommend next steps.
- Analyzing Intent: Copilot can examine meeting transcripts to pinpoint opportunities and pain points. For instance, you can inquire about participants’ primary concerns, and it will furnish a detailed list, complete with references to where these concerns were mentioned in the transcript.
Conclusion
Whether crafting documents, spreadsheets, or presentations, managing your email, or optimizing collaboration in Teams, Copilot is your trusted companion. It seamlessly integrates into Microsoft 365, empowering you to navigate the complexities of modern work and achieve more. Leverage the latest in AI technology to unlock your full potential.
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